| HIE Program: Technology Procurement
Full Circle Projects has worked with domain experts to develop a guide containing tools, case studies, techniques and methods for successful procurement, implementation and integration of information systems into clinic operations.
This resource guide, with documents and tools for managing healthcare technology projects is courtesy of CCI.
RFI/RFQ/RFP Process Overview: The RFI/RFQ/RFP process is an extremely valuable tool to ensure that vendors deliver the exact solutions that you need. The process can be fairly complex, involving multiple stakeholders both inside and outside of your organization. Since it also involves a significant investment, both in "human" and financial terms, it can also be a very high-profile activity.
The following information and documents should assist you in this important process.
- RFI Template
Download (56 KB, word)
Request for Information (RFI) is a document issued by government agencies or businesses. As the title implies, the document serves to request information from the public in order to address or learn about a particular issue. The RFI could be considered a litmus test to determine whether necessary services and goods are available in the market. It is often used for major procurements.
- RFQ
A Request for Quote (RFQ) is the document most appropriate if you need to get the pricing on a fairly commodified product, such as email or Web hosting. Use an RFQ if you've already prepared your requirements and you will be making your decision based on a quantitative analysis of the bidder's pricing proposal.
- RFP template
Download (195 KB, word)
A Request for Proposal (RFP) is a document that an enterprise sends to a vendor inviting the vendor to submit a bid for hardware, software, services, or any combination of the three. An organization typically issues the RFP in order to assess competing bids.
- RFP Evaluation Worksheet (sample)
Download (426 KB, word)
The RFP Evaluation Worksheet is used to analyze the submissions received in response to a Request for Proposal.
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